Tuesday, October 29, 2013

Accountability on Campus: Who Has Keys?

KeyTrak at Princeton University
According to the U.S. Department of Education's Office of Postsecondary Education, there were nearly 11,000 burglaries on campuses with student housing facilities in 2011.

When incidents such as robberies occur on campus, it's important for safety officials to be able to reference a verifiable report of who had access to dorm, office and classroom keys. 

However, using pegboards and a manually updated log book to keep track of thousands of keys can be cumbersome, time-consuming and, worst of all, hazardous.

With an undergraduate population of more than 8,000 students and 180 buildings, Princeton University in Princeton, NJ, recognized the need to automate its key control processes. The Public Safety Department managed so many keys — about 800 — that, according to Communications Manager Don Kanka, the staff had issues “knowing where keys were or who had them.” The department turned to KeyTrak to get it assets under control.

Once the key control system was up and running, Princeton's public safety officers were able to get an up-to-the-minute audit trail detailing who has keys, when they were checked out and the reason they were accessed.

Princeton's key and asset management system is also able to alert campus safety officials through an email or text the moment specific events occur, such as when keys are overdue, accessed outside of normal office hours or taken by an unauthorized user.

By using a computerized key control system to balance access and openness with safety and accountability, campuses can do their due diligence to keep students and faculty safe. To read the full story about Princeton's experience with electronic key control, click here to download the PDF.

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