Monday, March 23, 2015

The Top Four Key Control Reports You Should Be Running

Report buttonNow that you have wisely implemented an electronic key management system to securely store your business's keys, it’s time to take full advantage of your investment.

Below are four of the most important reports you should be running on a regular basis.

Transaction Report

What it is: This report lists the details of each transaction performed in the system. The report shows who took which keys, why the keys were checked out, what time the keys were removed and if/when they have been returned.

Why you need it: With a verifiable real-time audit trail, it's easy for management to hold employees accountable.

Checkout Report

What it is: This report displays a list of all keys checked out, as well as the reason for the checkout.

Why you need it: This report is useful for eliminating end-of-day worry by detailing which keys are currently checked out by each user.

Overdue Report

What it is: This report includes a list of all keys that have been issued to employees and are overdue for return.

Why you need it: It's essential for management to see which keys are missing and should have already been returned.

Access Level Report

What it is: This report displays a list of authorized users and their access level assignments.

Why you need it: This report helps management monitor their employees’ access to keys of various levels of importance.

Are there other reports that you use to make the most of your electronic key management system? Sound off in the comments!

1 comment:

  1. I agree completely about the importance of audit trails in key management. However, it is important to pay attention to how the audit trails are stored and communicated to your staff. This is why the SafePak Electronic Key Control Cabinet automatically sends emails or text messages to management personnel as transactions complete. Talk about accountability!

    More at

    You can find the Key Control Cabinet at: