Customer Tip: Create a Tag Preparation Process

Any key control process is only as effective as its users. That extends to simple tasks like preparing key tags for use with your KeyTrak system. To make the process secure and efficient, follow the best practices below:

Designate a System Administrator or Manager

Assign a system administrator or manager and ensure they're the only person who can access fastening tools. This will prevent keys being removed from or added to the system without authorization. If a key needs to be removed from the key tag, the administrator must be notified to reattach it.

Tag Keys as Soon as Possible 

Immediately attach tags to keys and log them into the system. The longer you wait to start tracking keys, the more your risk grows.

Avoid Storing Tagging Supplies in or Near the System 

Store tags and fasteners in an area separate from the system. Ideally, keep tagging supplies near a computer where the administrator or manager can access our remote software. That way, administrators don’t have to transport tagging supplies back and forth to the KeyTrak system. Plus, they can add new keys without tying up the system.

Follow Best Practices for Labeling Key Tags 

In certain industries, labeling key tags is acceptable. For example, in the automotive industry, key tags usually include a vehicle’s year, make, and model. Generally, however, you should avoid labeling key tags with door numbers or other details about the key. This is especially true for multifamily properties or high-security facilities where a lost key puts someone’s safety at risk.

Monitor Your Key Tag Supply

Track your key tag inventory closely to avoid running out. To order more key tags quickly and easily, visit our online supplies catalog.

By following these simple tips, you can ensure your key control process is as effective as possible.