Any key control process is only as effective as its users. That extends to simple tasks like preparing key tags for use with your KeyTrak system. To make the process secure and efficient, follow the best practices below:
- Ensure a designated system administrator or manager is the only person who can access fastening tools. This will prevent keys being removed from or added to the system without authorization. If a key needs to be removed from the key tag, the administrator must be notified to reattach it.
- Tag keys as soon as possible and put them in the system. The longer you wait to start tracking keys, the more your risk grows.
- Store tags and fasteners separate from the system. Ideally, keep tagging supplies near a PC where the administrator or manager can access our Web Plus remote software. That way, administrators don’t have to transport tagging supplies back and forth to the KeyTrak system, and they can prepare tags and add new keys to the system without tying up the system.
- Follow industry best practices for labeling key tags. In certain industries, labeling key tags is acceptable. For example, in the automotive industry, key tags usually include a vehicle’s year, make and model. Generally, however, you should avoid labeling key tags with door numbers or other details about the key. This is especially true for multifamily properties or high-security facilities where a lost key puts someone’s safety at risk.
- Closely monitor your supply of key tags so you don’t run out. To order more key tags quickly and easily, visit our online supplies catalog.
By following these simple tips, you can ensure your key control process is as effective as possible. For more helpful information about getting the most out of your KeyTrak system, be sure to read some of our other customer tips as well.