Wednesday, July 26, 2017

Is Your Dealership Prepared for a Hurricane?

As we quickly approach the peak of hurricane season, it’s important to consider how a hurricane could affect your dealership. According to a forecast prepared by the CSU Tropical Meteorology Project, there is a 40-45 percent chance that the 2017 hurricane season will be above normal.

With the end of hurricane season being November 30, your dealership has a few more months to prepare for a storm and come up with a preparedness plan. Even if your area is not prone to hurricanes, it’s essential to prepare for any type of natural disaster. Here are some steps your dealership should take in order to be prepared when a hurricane, or other natural disaster, hits:

Before Disaster Strikes 

First and foremost, your dealership should assign an emergency team that will take charge during a disaster. This group of employees will assist with disaster preparation, such as checking equipment and first aid materials. They should also create a preparedness kit containing emergency supplies for each building of your dealership.

It should contain:

  • A business recovery plan explaining the roles of employees during a disaster
  • Emergency service contacts for utilities, phones, sanitation, etc.
  • Emergency communications equipment
  • Flashlights
  • Cleaning supplies 

If your dealership is running on paper-based processes, have a secure location to store all documents and filing cabinets. Make copies of records and store them in a physically secure facility.

Store your keys in a safe location and make sure they’re organized if you have to shut your doors for a couple days. If you use a key management system, be sure to run a system backup and export or print a map of the system contents in case of a power outage.

Don’t let the unexpected keep your business from succeeding. If you have the right tools and preparation, your dealership can survive a hurricane.