Spring cleaning isn’t just for tackling that one junk drawer in your desk or clearing out your inbox — it’s also the perfect time to refresh your key control processes. Proper maintenance keeps your KeyTrak system running smoothly and your keys secure, while improving productivity. Not sure where to begin? Start with these 10 tasks.
Take some time to declutter and organize your key control space. A tidy area makes it easier for people to use the system and reduces the risk of lost or misplaced keys.
To identify any key control discrepancies, conduct a key audit involving the following steps:
Inactive or outdated user accounts are a significant security risk. Review your users and complete these maintenance tasks:
To manage user profiles, navigate to Administration > User Roles. To edit a role, select the corresponding pencil icon.
Take a few minutes to look at system alarms and notifications. Confirm you’ve selected the desired alarm triggers, such as unauthorized key removals, overdue keys, or open drawers. Also, make sure text or email alerts are going to the right people.
In addition, check your Auto Run reports to ensure the appropriate people are getting timely updates on key usage.
Regularly updating passwords is one of the most basic principles of digital hygiene, so make sure users are keeping theirs current. Setting time limits on passwords can help enforce this best practice.
To change the password settings in your system, navigate to Administration > System Configuration and select the Passwords button.
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Having updated software is essential for security patches and new features. Verify your system is running the latest version. If you have questions about your software version, contact our support team.
Make sure your KeyTrak system data is backed up in case of a power outage or other disaster. If you have KeyTrak Cloud Backup, your data will be backed up automatically each night. If you use external backups:
Review all key control documentation to see if any updates are required. These documents might include:
Take stock of your tagging supplies and replenish items running low. To order, log into our online supplies catalog or call 800.541.5033 (select option 2).
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Just as a clean desk and empty inbox jumpstart your productivity, fine-tuning your key management will enhance your organization’s security, operations, and efficiency.