Monday, July 20, 2015

Thief Steals Master Key From Retirement Home

Burglar entering homeAn 82-year-old widow living in a retirement home in Burnsville, MN noticed one of her rings lying on the floor of her living room one day. Realizing that something was wrong, she hurried to her jewelry box and discovered that her engagement ring and wedding band from her late husband were nowhere to be found.

A thief had stolen the retirement home’s master key and broken into a tenant's apartment unit, stealing $20,000 worth of jewelry. She was devastated and heartbroken knowing that someone had invaded her home and stolen irreplaceable mementos.

An electronic key control system could have prevented the thief from stealing the master key and also would have given the residents peace of mind and security. By automating the key tracking process, you can require a password, fingerprint and/or key fob in order for employees to gain access to a key.

Not only would this feature prevent keys from getting into the wrong hands, but it would also keep an up-to-date verifiable record of everyone who had checked out a key. If authorized users are aware that their key activity is being traced, they are less likely to access and use keys for malicious reasons.

In addition to giving your residents peace of mind and securing your facility, electronic key control has many other benefits, which you can read about here.

Thursday, July 16, 2015

Thief Steals Vehicle at BMW Dealership

car thiefThe managers of a San Francisco BMW dealership walked in to a rude awakening when they found shattered glass windows and a vehicle missing from their showroom one Monday morning.

During the night, a burglar had broken into the dealership and proceeded to gain access to a locked box where the vehicle key inventory was stored. The suspect then stole a BMW and drove it through the window of the dealership onto the street, where he crashed into a parked car. Among many others, the suspect was charged with auto theft and possession of a vehicle master key.

Keep your keys from falling into the wrong hands by implementing an electronic key management system. Using an electronic process rather than a manual process allows you to set up alerts to maintain accountability over your inventory. These alerts — which can be emailed or text messaged — will also notify you when keys have been taken by an unauthorized user or haven’t been returned within a specified time frame.

By knowing where your keys are at all times, you can reduce liabilities and keep your business safe.

To learn more about keeping your keys secure, read our post, “Businesses’ Keys Stolen by Unexpected Thief."

Friday, July 10, 2015

How to Catch Fishy Miles on Your Fleet Vehicles

Fishing boat
Give a man a fish and you'll feed him for a day. Give a man a company car and he'll rack up extra miles on the way to a weekend deep sea fishing trip.

Fishy miles — or rather mystery miles — can be a major headache for companies with vehicle fleets. While employees' reasons for unauthorized use of company vehicles usually aren't as extravagant as weekend fishing trips in search of Jaws, the extra miles employees put on poorly managed fleet vehicles can result in increased operating costs and decreased vehicle life spans.

In honor of Shark Week coming to a close, here are some ways you can reel in would-be adventurers and keep fishy miles on your fleet vehicles from reaching oceanic proportions.

Limit Key Access

Keeping track of your fleet vehicles should start with knowing who has keys and when they have them. An electronic key control system should not only store keys in a secure drawer or cabinet but also offer multiple access levels to limit who can take what keys. It should also require employees to log in, scan a fingerprint or swipe a card to gain access to keys.

Receive Reports on Key Activity

In the same way correctly reporting miles is crucial to effective fleet management, getting reports on key activity is an important aspect of managing your fleet's keys. An electronic key control system should keep automatic records of when a key was checked out, who took it and how many miles a vehicle had at checkout and check-in. This sort of reporting provides an audit trail that protects your organization from liability.

Use System Alerts for Added Security

You need to know immediately if an employee tries to take a fleet car without proper authorization. When the employee attempts to access the system or a specific key, an electronic key control system should alert you by sounding an audible alarm and/or sending you a text or email. Alerts allow you to react quickly and keep the fleet under control.

Not convinced that your employees might misuse company vehicles? Read our post "What an Unconventional Bank Robber Can Teach Us About Fleet Management."

Wednesday, July 1, 2015

Secure Your Keys During Fourth of July Festivities

Fourth of July weekend is the perfect time for friends and family to come together and celebrate the red, white and blue. And with the holiday happening right after the summer solstice, the Fourth of July is the perfect mark to start the summer season — one of the most vulnerable seasons for businesses. During the summer, there’s an average crime increase of more than 20 percent around the nation.

To make sure mishandled or misplaced keys don’t play a role in security or safety breaches while you’re enjoying a backyard barbecue or fireworks show, follow these tips.

FireworksHave Employees Return Checked-out Keys They Don’t Need

If using an electronic key control system, run a report to see what keys are checked out, who checked them out and when employees who have keys checked out that they should return keys to the key system by a specified time. No summer employees or temp workers should have keys checked out over the holiday while the business is closed.

Remind Employees of Key Use Protocol 

If any employees need to use company keys over the break (a long-term issue office key or the key to a company vehicle, for example), remind them to never leave the keys unattended during Fourth of July celebrations. One misplaced or stolen key could lead to expensive re-keying costs or stolen assets.

In addition, if an employee will have a company vehicle over the holiday, reiterate that they should not operate the vehicle while under the influence. Instead, they should use a designated driver and arrange to use an alternate vehicle if the driver is not authorized to drive the company car. Encourage them to exercise caution around other drivers as well. With an average of 542 fatalities per year, 45 percent of which involve alcohol, Independence Day is the third most deadly holiday for drivers, following Labor Day and Thanksgiving.

Enable System Alerts 

Enabling system alerts can provide managers with peace of mind while they’re participating in Fourth of July festivities. Audible system alarms can help deter a person from attempting to access a key they’re not authorized to have, and text alerts can immediately notify managers that there’s been a system security breach.

How are you keeping your keys safe this Fourth of July? Let us know in the comments!

Tuesday, June 23, 2015

Learn How to Keep Your Tenants and Property Safe at NAA 2015

Keys in a doorLas Vegas is a city that knows all about keys. Casinos, banks, businesses, apartments — it's a town that needs to keep things secure. As such, there's no better place to learn about how key control can help your property be safe and secure for your tenants.

KeyTrak will be in attendance at the National Apartment Association (NAA) Education Conference and Exposition, which will be June 24-27 at Mandalay Bay Resort and Convention Center in Las Vegas. We will be demonstrating our electronic key control systems that can keep your keys secure while streamlining property management tasks.

We're excited to show how the KeyTrak Multifamily Plus systems alert tenants via email when a key to their apartment has been checked out, integrate with property management software such as to keep tenant information up-to-date, and even track employee work schedules and tenant packages.

For more information about KeyTrak's attendance at NAA 2015, visit our website. We will be in booth #1637.

Thursday, June 18, 2015

Electronic Key Control’s Importance in Prisons

Prison KeysDue to the high level of liability prisons could face if something goes wrong, it’s essential that prison owners do everything in their power to keep their facilities highly protected. One way to maintain security is to invest in a method of key control that's more secure than a manual process. Here are three of the most important practices when implementing key control in your prison.

Keep Keys Secure

Manual methods of key control that involve handwritten logbooks or pegboards aren't as effective for restricting access to keys and maintaining an audit trail. Rather than relying on manual key control, consider using an electronic key control system.

Electronic key control provides higher security than manual methods. An electronic system creates an automatic verifiable audit trail that records information about who checked out a key and when. This creates a more safe and organized facility while also enforcing employee accountability.

Utilize a Total Lockdown System

With a pegboard or loosely secured cabinet, there's no way to make sure each employee only takes one key at a time. Prisons are high-level security facilities, so don’t take a chance with your key inventory by leaving it open to unauthorized users.

Consider a key control system that offers total lockdown security so only approved users can have access to certain keys. With this system, an authorized user is only allowed to take the key they’ve requested while all other keys are locked into place. By limiting the number of keys employees can take, you reduce the risk of keys falling into the wrong hands.

Receive Alerts

With manual key control, there are no alerts for overdue or missing keys. You won't realize that a key is not in its proper place until you physically count how many are in your inventory. By then, it could be too late to avoid a costly security breach.

However, maintaining supervision of your key inventory at all times can be a challenge. To help you keep tabs on your keys even when you're not on-site, an electronic key control system for your prison can send system administrators automatic email or text alerts if a key has been checked out for too long or if a user tries to take a key they're not allowed to access.

Make sure your prison has the proper key control security in place to avoid dangerous consequences. For more tips on how to account for all your keys, check out this post.

Thursday, June 4, 2015

Businesses' Keys Stolen by Unexpected Thief

Woman arrested
Sometimes the people targeting your keys are the people you least expect. A 70-year-old California woman posed as an unassuming visitor at several Palo Alto businesses before stealing keys with the intention of returning to burglarize the businesses later. It was after one of those return trips that the woman was finally caught — and in possession of about 80 keys to local businesses.

In March, Trinity Lutheran Church's alarm system was triggered shortly after midnight and a surveillance camera captured footage of an elderly woman inside. After being arrested, the woman admitted to police that she had been in the church that night and had taken money from there in a separate robbery in February. She was also in possession of documents from a Los Altos pre-school and police said she had recently attempted to pawn two stolen guitars, one valued at $5,000.

The thief might not have seemed threatening on the surface, but you never know who could be targeting your business. That's why it's crucial to know where your company's keys are at all times, keeping your business and your employees safe. Consider using an electronic key control system to manage your assets and keep thieves at bay.

An electronic key control system that logs who took the keys and when should deliver reports and alerts to your computer or phone when a key is either taken by an unauthorized person or hasn't been returned within a specified amount of time. This keeps your employees accountable and allows you to react quickly if something does go wrong.

To learn more about the costs of losing your company's keys, read our post "Majority of Phoenix Fire Department's Keys Go Missing: 9,000 Businesses at Risk."