“I’ll get to it eventually.”
“I don’t want to do that right now.”
“That takes too much time/brainpower/effort.”
If these phrases sound familiar, you’re in good company — 99% of Americans admit to procrastinating on tasks. But a few small key control system steps can save you a lot of time, stress, and security headaches in the future. Outsmart procrastination and tackle these system tasks.
Attaching keys to key tags might feel tedious, but it’s the first step to making your system work for you. Once you’ve tagged keys, tracking, audits, and reporting become much simpler. Make it part of your routine by creating a tag preparation process.
User profiles ensure everyone has the right permissions for their role. It doesn’t have to be complicated — you can organize profiles by department, job title, or level of access. When a new user starts, assigning a profile takes just a few minutes and keeps your system consistent and secure.
Employees come and go, and roles change. Putting off deactivating users when they leave the company or no longer require access can be a recipe for disaster. Make sure your offboarding process includes removing employees’ system access when they leave the company.
Promptly returning keys reduces the risks of them getting lost or ending up in the wrong hands. It also prevents wasted time tracking down missing items. Overdue key alerts are a helpful reminder. Pairing them with a simple routine, like a daily system checklist, can make them even more effective.
Alerts can notify you of an urgent security incident such as an unreturned key or unauthorized access after-hours. If you feel like you’re receiving more alerts than you have time to review, follow these tips to optimize your system notifications. Focusing on the most critical alerts first helps you stay informed without feeling overwhelmed.
Each of these tasks is manageable, especially when you address them incrementally. By taking small steps today, you’ll not only protect your organization, but gain peace of mind for you and your team.